Privacy Policy

This website, i.e., www.vhss.org is functioned and handled by the Vidarbha Hindi Sahitya Sammelan Cultural & Convention Centre. The VHSS (“we”, “our”, “us”) is committed to complying with all applicable data protection and privacy laws and respecting the privacy and data protection rights of all the users from whom we may collect data.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.vhss.org, use our services, or interact with us in any way. Therefore, we advise you to read this Privacy Policy carefully to fully understand how we are processing your personal data and protecting your privacy.

By using our website or services, you hereby expressly agree to the terms outlined in this Privacy Policy and grant us explicit consent for processing of your personal data in terms hereof. This Privacy Policy is governed by the provisions of the Digital Personal Data Protection Act 2023, as amended from time to time and the rules made there under and are effective as of 31st July, 2025.

  1. WHAT PERSONAL DATA DO WE COLLECT

Personal data means any data about an individual who is identifiable by or in relation to such data.

While using our website, you may be asked to enter certain information/data. Such information/data is collected and stored by us so as to identify you and/or contact you in order to provide you with better services, curate programs and events and also to communicate to you details of the same.

We collect the following types of personal information/data:

  1. Personal Identification Information: Name, email address, phone number, etc.
  2. Demographic Information: Age, gender, preferences, etc.
  3. Transactional Information: Payment details, purchase history, etc.
  4. Device and Technical Data: IP address, browser type, operating system, pages of our site that you view, date and time of such visit, duration of visit, other statistical data and other device information.
  5. Location Data: Location information when using location-enabled services.
  6. Other Data: Any other information you choose to provide when you interact with us.
  1. HOW WE COLLECT YOUR PERSONAL DATA

We collect data in the following ways:

  1. Directly from You: When you fill out forms, register for an account, make a purchase, or interact with us through email, phone, or other communication.
  2. Automatically: Through the use of cookies, web beacons, and other tracking technologies when you use our website or mobile application.
  3. From Third Parties: When you provide us with information through third-party services, such as social media accounts or payment processors.
  1. PURPOSE OF COLLECTING YOUR DATA

We use the data we collect for the following purposes:

  1. To provide and maintain our services.
  2. To communicate with you, respond to your inquiries, and provide customer support.
  3. To process transactions and fulfill orders.
  4. To send promotional materials, offers, or updates (only if you opt-in).
  5. To improve our website, services, and user experience.
  6. To comply with legal obligations.
  7. To assist in the selection of candidates for employment and to match the candidate profiles with open positions available in relation to job applicant’s data.
  8. For analytics and other statistical purposes.
  1. LAWFUL BASIS FOR PROCESSING YOUR PERSONAL DATA

In processing your personal data in connection with the purposes set out in this Privacy Policy, we may rely on one or more of the following legal bases, depending on the circumstances:

  1. The processing is necessary for the performance of a contract you are a party.
  2. The processing is necessary for legitimate interests.
  3. The processing is based on your consent (e.g. if you subscribed to receive a newsletter).
  4. The processing is required to comply with a legal or statutory obligation.
  5. The processing is required to comply with a judgment or order or decree issued under law or relating to claims of contractual or civil nature.
  6. The processing is required for responding to a medical emergency or to ensure safety during any disaster or breakdown of public order.
  7. The processing is required for purposes of employment.
  1. SHARING AND DISCLOSURE OF YOUR PERSONAL DATA

We do not sell, rent, or trade your personal information/data. We only use your personal data within the limits authorized by the laws and regulations. We may share your information in the following circumstances:

  1. With Service Providers/Data Processors: In order to facilitate online transactions with the VHSS via our website, we may appoint other organizations to undertake data processing activities. We may share your data with third-party vendors, contractors, or service providers who perform services on our behalf (e.g., payment processors, data storage providers) for our internal purposes only.
  2. Legal Compliance: We reserve the right to share your personal information in the event we believe that such disclosure is necessary for any legal purposes or for the compliance of any government order or judgment or order or decree or applicable laws and regulations in India.
  3. Newsletters and Marketing/Promotional Activities: We may reach out to you regarding our future programs and events and also send you, our newsletters. In the event you do not wish to receive any communication from us in this regard, you can unsubscribe from the same by contacting us on vhss.ngp@gmail.com.
  1. SECURITY OF YOUR INFORMATION

We take reasonable measures to protect the security of your personal data. This includes using industry-standard encryption, firewalls, and other security protocols to safeguard your information. We require any data processors, business partners and third party service providers with whom we may share or collect your personal data to comply with applicable data privacy and confidentiality requirements.

  1. RETENTION OF YOUR INFORMATION

We will retain your personal data only for as long as is necessary for the purposes outlined in this Privacy Policy or as required by applicable law. Once your data is no longer required, we will delete or anonymize it.

  1. YOUR RIGHTS

Under Indian law, you have the following rights regarding your personal data:

  1. Right to Access: You have the right to access the personal data we hold about you.
  2. Right to Correction: You can request that we correct any inaccuracies in your personal data. In the event, you wish to update any of your personal information that you have already uploaded on our website, you are requested to kindly contact us on vhss.ngp@gmail.com for the same.
  3. Right to Deletion: You can request that we delete your personal data, subject to legal and contractual limitations. In the event you wish that all your personal information / data be deleted from our records, you may write to us on vhss.ngp@gmail.com. Such data shall be deleted by us within 10 (ten) working days of receipt of such request.
  4. Right to grievance redressed: You have the right to have a means of grievance redressed in respect of our any act or omission.
  5. Right to withdraw consent: You have the right to withdraw your consent granted to us hereunder for processing of your personal data.
  6. Right to Nominate: You have a right to nominate any other individual who shall in the event of your death or incapacity exercise your above rights as per applicable law. The term ‘incapacity’ shall mean inability to excersise the above rights due to unsoundness of mind or infirmity of body. To nominate another person for excersising your above right, you can write to us on vhss.ngp@gmail.com.

To exercise these rights, please contact us at vhss.ngp@gmail.com.

  1. COOKIES AND TRACKING TECHNOLOGIES

A cookie is a standard feature that is used by many websites to collect information. When you browse our website, we automatically collect and store some of your data in our server logs and in cookies, which are small files we sent to your computer when you visit our website. You may be notified about the use of them on our own website. Cookies are files containing a certain amount of information, which may include an anonymous unique identifier. Cookies are sent by our website to your browser and are stored on your computer’s hard drive. They enable us to provide you with a more customized experience when you visit our website again.

This cookie data does not allow us to directly identify you, however, it records data related to your browsing on our website, such as the pages that you accessed, the date and time you accessed to these pages, your search queries, information on your device, the date and time of your request and referral URL.

We use cookies and similar technologies to enhance your experience on our website. These technologies help us track user activity, analyze trends, and personalize content. You can manage your cookie preferences through your browser settings. If you do not wish to share such information with us, you may refuse to accept cookies on our website. However, in that event, you may not be able to effectively use certain features or portions of our website.

  1. OTHER LINKS ON OUR WEBSITE

Our website may contain links which may lead you to other websites. Please note that we are not responsible for the security of any information collected by or shared by you with such websites or for any statements made therein or contents on such websites.

  1. PASSWORDS

In the event you are required to create a password for using our website, we request you to create a strong password using unique characters and not share your password with anyone. Sharing your password may lead to unauthorized access and use of our website without your consent and hence we advise you to refrain from doing the same.

In the event your password has been compromised, we advise you to immediately inform us about the same and change your password by contacting us on vhss.ngp@gmail.com.

  1. UPDATING OUR PRIVACY POLICY

We reserve the right to update our Privacy Policy from time to time. When we make significant changes, we will notify you by email or through a prominent notice on our website. Please review this Privacy Policy on our website periodically to stay informed about how we are protecting your information. In the event you use the services of our website after any modifications to our Privacy Policy, the same will constitute as an acknowledgement of the modifications of our Privacy Policy and acceptance thereof on your part.

  1. CONTACT US

If you have any queries or require further assistance in respect of our Privacy Policy or you wish to exercise any of your rights, you are requested to kindly contact us on vhss.ngp@gmail.com.

  1. GRIEVANCE REDRESSAL

In case of any grievances regarding your personal data or any breach of your privacy rights, you can contact our data protection officer at vhss.ngp@gmail.com.